While concerned about the death of any relative of a member of the Community, information will be collected regarding deaths in the immediate family of an employee or student (spouse, child, parent, sibling) or the death of an alumnus or friend of the University.
Only the marriages of employees or students and only births to employees (or their spouses) will be reported through this process.
When information is received regarding any of these events, employees should collect information by using the form provided by the University Relations Office. Forms outlining the information needed are available to any employee at any administrative office. Completed forms are to be sent immediately to the University Relations Office via FAX (304-243-2457) or delivered to the office on the second floor of the NTTC building.
University Relations will acquire any additional information needed and develop a notice regarding the information to be posted at various locations on campus. Personnel have been selected in each major building to post these notices.
The University Relations Office will also send the information to the following offices: Presidentís Office, Alumni Office, Campus Ministry, Vice President for Student Affairs, Human Resources, Senior Vice President for Academic & Student Affairs, Adult and Continuing Education, and the Jesuit Community.
The Campus Ministry Office will follow with a pastoral response. If an employee is involved, the Human Resources Office will make sure that the individual's supervisor is aware of the event and may take other action when appropriate. Other offices will take other actions deemed appropriate for the situation.
Questions regarding this policy can be directed to the University Relations Office.