Conference Services Plan an Event

The initial steps to having a successful event is to make sure everything is planned for. Here at WU, we try and make that easier for our guests to ensure they accounted for everything. The first step to hosting your event on WU campus is to submit an inquiry via our request form. Additionally, you can contact our office to speak to one of our staff members who will help you get going with the event.

All events are subject to university approval. The following required information will be requested before continuing with the event:

  • Description and website of your organization

  • Event purpose

  • Detailed event agenda

Event Requirements

Below guests can find a projected timeline of required forms and information due prior to your event date. For your convenience, please refer to the checklist prior to contacting the university.

  • Submit a signed contract and 100% non-refundable deposit as listed in contract under DEPOSIT(S) heading, page numbers may vary upon contract to contract.

  • Submit equipment and AV needs to your assigned Staff Member

  • Contact WU’s on-campus caterer, Parkhurst, for any catering for your event (304-243-2320)

  • If applicable, submit a list of rental equipment and insurance from outside vendors to your assigned Staff Member.

  • Provide your assigned Staff Member with a certificate of insurance seven (7) business days prior to your event.

  • Submit payment for your second deposit balance, if listed, fourteen (14) business days prior to your event.

  • Final payment for the event is due 30 days from receipt of post-event invoice.

Payment Information

We accept payments in the form of checks or credit cards (Visa, MasterCard & Discover only). Please make checks payable to “Wheeling University” and mail to the following address:

Office Conference Services

Center for Educational Training

Office 307

Wheeling University

316 Washington Avenue

Wheeling, WV 26003


If you are paying by credit card, please visit our e-commerce site and follow the “Connect to ECSI for Online Credit Card” link. Please select Payment for – Conference Services, under Payment Information.