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Organization: Policy on Policies
Date approved:
April 2011
Approved by:
 
Date to be reviewed:
March 2011
Reviewed by:
Director of Human Resources
Date revised:
Revision number:
1.0
 
 
Compliance Committee:
As Scheduled

1.0 PURPOSE

Wheeling Jesuit University maintains a list of comprehensive Human Resources policies that are in agreement with the mission and the tenets of a Jesuit education as well as being in full compliance with both legal and regulatory agencies. As the university grows and laws and regulations change, the policies will be reviewed and assessed to keep current with the core beliefs of the university and federal, state and local laws.

2.0 POLICY STATEMENT

2.1 All policies will be maintained on the University’s website, specifically under the area assigned to the Human Resource Department. The system will remain paperless and university employees will be notified via email when polices are issued, revised or eliminated. Supervisors will be expected to meet with their employees when such notification is issued and ensure that all employees are made aware of changes. Employees will be required to sign-off during their annual performance review discussion and acknowledge that they have viewed the website, the policies and any new issues, revisions or eliminations.

2.2 Policies will adhere to the prescribed format with "1.0 – PURPOSE", "2.0 – POLICY" and "3.0 – RELATED LINKS". All policies will have a Policy Name, Date Approved, Date to be Reviewed, Date Revised, Approved By, Reviewed By and Revision Number.

2.3 All Policies must be approved in writing by the President of the University. The official copy of each Human Resources policy will be retained in the Human Resource Department. All subsequent revisions must be approved by the President of the University and updated versions of the policies will also be retained in the Human Resource Department.

2.4 Any employee can suggest that a policy be reviewed, revised or eliminated by initiating a request through their supervisor or to any level of leadership up through the University executive level position assigned to that department. The executive will make a determination and either deny the request or submit it on to Human Resources. If contacted, Human Resources will communicate back to the executive level and the employee any conclusions regarding the policy revision.

2.5 All polices that appear on the University’s website will be considered "current"; polices that are eliminated or revised will be identified as such in the permanent file. In the event the website is down and an employee has a concern, the employee can come to Human Resources and review a hard-copy of any current policy. Employees who do not have access to a computer or the website will be provided a hard copy of the current policies.

2.6 Any issues with interpretation will be communicated directly through to the Human Resource Department.

3.0 AUTHORIZATION

The Director of Human Resources, in conjunction with the President of the University, has the authority to approve changes or exceptions to this policy at any time with or without notice, provided such changes are in compliance with legal or regulatory requirements and other policy guidelines.

4.0 ATTACHMENTS


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