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Workplace Practices: Safety Program

Date approved:
Sept. 2011
Approved by:
Date to be reviewed:
August 2012
Reviewed by:
Director of Human Resources
Date revised:
Revision number:
Compliance Committee:
As Scheduled


To promote overall safety awareness, communications on safety issues, procedures for Emergency Response and interaction between employees and University administration, Wheeling Jesuit University has established a Safety & Health Committee to establish and maintain a comprehensive safety program.


2.1 Policy Statement

The University will maintain as required by law and risk management best practices a comprehensive safety and health program.

2.2 Objectives

The Safety Program has been established with the following objectives:

  1. Establish and maintain a standing safety & health committee to oversee the program, review outstanding issues and recommend improvements to University administration.
  2. Develop, review, publish and train employees on safety rules, mandatory subjects of training, and the emergency response manual.
  3. Review safety performance including accidents and incidents, audits and inspections.
  4. Promote safety awareness campus-wide with a particular emphasis on areas of construction and ongoing maintenance activities.

2.3 Safety & Health Committee

  1. Composition
    • The safety & health committee shall consist of the following representatives:
      • The Directors of Human Resources, Safety and Security, and Facilities.
      • Representatives from Residence Life & Student Conduct and Information Technology.
      • Representatives from Faculty, Administration and Staff Council (preferred) as well as facilities. The committee may solicit volunteers or the councils may send representatives with the goal of establishing an equal number of employee and management representatives.
    • The committee members serve on the committee for a minimum of one (1) year beginning in September of each year and continuing to the following August.
    • Committee members will elect a chairperson every September who will serve for one year.
    • Committee representatives will be compensated at their regular rate of pay for the time spent on the committee and meetings will be scheduled during work hours. 
  2. Procedures
    • The Safety Committee will develop operating procedures to be used whenever the committee convenes. These procedures will be written and approved by committee members, subject to review and revision as the committee deems necessary.
  3. Meeting Agenda
    • The safety & health committee will meet on a regular basis but no less than quarterly. Prior to each meeting an agenda will be distributed with items to be discussed at the subsequent meeting.
    • Committee representatives will be notified when the agenda is to be distributed so that they can add items to the agenda which they or the employees that they represent wish to discuss.
    • The meeting agenda will routinely contain: reading and approval of prior minutes, review of accidents and near misses, review of outstanding safety/work orders, new business to be added for discussion during that meeting or a subsequent meeting.
  4. Meeting Minutes
    • Meeting minutes will be kept and maintained on file in Human Resources for no less than three (3) years.
    • Meeting minutes will be distributed to every representative for discussion with employees. The minutes will then be posted in each representative's location for all employees to see and comment.

2.4 Emergency Procedures

  1. Procedure Development and Maintenance
    • The Director of Safety and Security will be responsible for developing, communicating, maintaining and training all employees on the University's Emergency procedures. The procedures will be reviewed with the committee prior to release or re-release and copies of all originals will be maintained in the Directors office.
  2. List of Procedures
    • A list of all safety procedures is maintained on the Human Resource Website where any employee can access the information and review the contents.
  3. Training
    • The Director of Safety and Security will work with the Director of Human Resources to develop and present an annual training program on both relevant and mandatory topics. Records of training will be maintained in the Human Resource office. 

2.5 Safety Rules and Procedures

The committee will develop University wide safety rules and procedures that are in full compliance with state and federal guidelines. These rules and procedures will be presented to all employees through training and communications.

2.6 Accidents and Workers Compensation

  1. Accidents and Workers Compensation
    • Employees are expected to report all accidents per the policy on Workers Compensation and Accident Reporting. All accidents must be reported correctly to the supervisor, Campus Security or Human Resources and investigated by the supervisor.
    • Accident investigations will be reviewed by the committee to insure that the records maintained in Human Resources are correct, matching accident reports to accident investigations.
  2. Workers Compensation
    • Human Resources will monitor University compliance to state workers compensation requirements and report the results to the committee.

2.7 Safety Audits and Walkthroughs 

  • The committee will develop, implement and review standard safety walkthrough checklists used by the department managers to investigate their areas of responsibility for compliance and possible hazards.
  • The committee will review the findings of all external safety and risk management audits and develop recommendations for corrective actions.


The Director of Human Resources, in conjunction with the Safety & Health Committee, has the authority to change, modify or approve exceptions to this policy at any time with or without notice and with the approval of the University President.


Workers Compensation/Accident Reporting Policy
Emergency Response Manual

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