2.1 All Human Resource policies will be maintained on the University's website, specifically under the area assigned
to the Human Resource Department. The system will remain paperless and University employees will be notified
via email when polices are issued, significantly changed, or eliminated. Supervisors will be expected to meet
with their employees when such notification is issued and ensure that all employees are made aware of
changes. Employees will annually be required to acknowledge that they have viewed the website, specific
policies, and any new or revised policies.
2.2 Policies will adhere to the prescribed format in the Compliance "Policy on Policies" with "1.0 PURPOSE," "2.0
POLICY," "3.0 AUTHORIZATION," and "4.0 ATTACHMENTS." All policies will have a Policy Name, Date Approved,
Date to be Reviewed, Date Revised, Approved By, Reviewed By, and Revision Number.
2.3 All Policies must be approved in writing by the President of the University, his designee (the Compliance
Coordinator), or the Board of Trustees. The official, signed, copy of each Human Resource policy will be retained
in the Human Resource Department. All subsequent revisions must be similarly approved and retained within
the Human Resource Department.
2.4 Any employee can suggest that a policy be reviewed, revised or eliminated by initiating a request through their
supervisor or to any level of leadership up through the University executive level position assigned to that
department. Once reviewed, Human Resources will communicate back to the employee any conclusions
regarding the policy revision.
2.5 All changes to existing policies must be highlighted in gray and note in the DATE REVISED the date the policy was
changed and approved.
2.6 All polices that appear on the University's official website will be considered "current"; polices that are
eliminated or revised will be identified as such in the permanent file. In the event the website is down and an
employee has a concern, the employee can come to Human Resources and review a hard-copy of any current
2.7 Any issues with interpretation will be communicated directly through to the Human Resource Department.